USA-CA-San Marcos

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Production Coordinator

Job Description

Dexter, the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets has an opportunity for a Production Coordinator at our manufacturing facility located in San Marcos, California. 

 

Headquartered in Elkhart, Indiana, Dexter employs over 3,800 people throughout the U.S. and Canada, operates 18 manufacturing facilities, and distributes trailer parts and accessories through over 30 company-owned distribution locations.  Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service.

 

For more information about our company, access Dexter's web site at www.dextergroup.com.

Overview:

The position is responsible for coordinating and expediting the flow of materials, parts, and assemblies between departments, ensuring seamless operational efficiency. The incumbent will verify that vendor paperwork matches Dexter's Purchase Orders (PO) in terms of quantity, pricing, and PO number, and will submit accurate vendor paperwork within 24 hours of goods arriving at Dexter. Additionally, the role involves providing on-demand reports, maintaining spreadsheets for multiple vendors, processing semi-annual inventory checks, and tracking physical inventory to ensure accuracy and optimal stock levels. More specifically, this position will be responsible for activities including but not limited to the following: A)   Maintain comprehensive documentation systems to ensure accurate material prioritization, availability, and efficient production, minimizing downtime and supporting seamless operation ·         Maintain documents such as Kanban sheets, parts spreadsheet by vendor, and production supplies to determine material prioritization, availability, and requirements. ·         Maintain and analyze material planning sheets, place orders as needed, provide feedback to leads and production supervision, and implement the material planning strategy to maintain a five-day lead time, improving production efficiency and reducing downtime. ·         Maintain and compile manual or computerized records such as material inventory, in-process production reports, and status and location of material B)    Implement synchronization with vendors and production activities, ensuring compliance with SOX requirements, accurate issuance of purchase orders, and efficient intercompany transfer of materials to meet production schedules ·         Implement the synchronization with vendors and production or shipping activities, eliminating delays and parts outages (e.g., establishing outside processing tracking sheets). ·         Implement the preparation and issuance of purchase orders and change notices in compliance with SOX requirements. Review quotations/proposals and order acknowledgements for conformance to company policy, legal correctness, price, and acceptability of items to specifications. ·         Implement the intercompany transfer of materials to meet production schedules. ·         Implement and process shop orders for parts that go to and that return as outside processing from external vendor C)    Owns the communication process, ensuring timely and accurate dissemination of information through meetings, emails, and texts to prioritize 'hot parts,' maintain truck load sheets and receiving logs, and ensure the accuracy of shop orders from initiation to completion ·         Own the communication through various channels, such as the daily production meeting, emails, and text messages, to identify and prioritize 'hot parts' requiring immediate attention. ·         Own the maintenance of the truck load sheet and receiving log as needed. ·         Own the accuracy of shop orders by printing, distributing, correcting issues, completing all labor entry from finished shop orders daily, and accurately closing all completed shop orders by shop floor departments.

D)   Ensures the accuracy and compliance of all documentation, successful execution of semi-annual inventory checks, timely processing of shipment orders, and prompt distribution of shop orders and schedule changes.

• Ensure the accuracy of all documents and paperwork, maintaining compliance with all relevant standards and requirements.
• Ensure the accuracy and successful execution of semi-annual inventory checks.
• Ensure timely processing of shipment orders including LTL, full truckloads, UPS, and FedEx while helping in the shipping department.
• Ensure prompt distribution of shop orders to all departments and relay schedule changes to shop personnel.

1. Maximizes inventory efficiency by assisting the plant in achieving inventory level KPIs, promptly acting on production hotlists, and computing long lead-time material requirements to ensure timely completion of job orders
   • Maximize inventory level KPIs by assisting the plant in achieving these targets.
   • Maximize efficiency by immediately acting upon hotlists from production and KPI boards and providing written responses back to the leads.
   • Maximize production efficiency by computing the amount of long lead-time material requirements necessary to complete short lead-time job orders.
2. Integrate immediate responses to production leadership, expedite supply list requests, requisition materials with accurate delivery dates, ensure vendor paperwork accuracy, and relay schedule changes promptly to shop personnel.
   • integrate feedback and immediately respond to production leadership on texted and emailed hot listed items.
   • Integrate and expedite production supply list requests and provide written responses back to the leads.
   • Integrate and requisition materials and establish sequential delivery dates to departments according to job order priorities and material availability.
   • Integrate vendor interactions to ensure all pack slips and invoices match purchase orders and deliver accurate receiving packets to production control within 24 hours.
   • Integrate the verification of picking tickets against packing slips, adding freight costs, confirming shipments for billing, distributing back-order copies, and reporting daily sales and back orders to management.
   • Integrate and relay information to shop personnel in a timely manner when notified of changes to build schedules, shop fab sheets, etc.
3. Assist various departments as needed, maintain the axle tag log in Excel, and perform other assigned tasks to support overall operational efficiency
   • Assist other departments as needed.
   • Assist in maintaining the axle tag log in Excel as needed.
   • Assist with various tasks or duties as assigned

Minimum Qualifications

5 years Understanding of inventory control processes and materials planning strategies